IT Project & Finance Coordinator (JB367)

Pinetown, Durban

R15 000 – R20 000 Per Month


Kontak Recrutiment is currently recruiting and hiring for an IT Project & Finance Coordinator vacancy based in Durban. The Successful candidate should have previous Project & Strong Finance Coordination experience with the IT field and will be responsible to administer and lead minor projects under the guidance of the Senior Project Coordinator, respective team leads and managers. To provide administrative and coordination support to the IT Team, procurement and finance teams etc.


Educational Requirements:

Relevant qualification

Min 2-3 years’ experience in Project Administration

Min 6 months experience in project coordination overseeing delivery of projects

Hands on experience with software that supports project management responsibilities (Trello, Microsoft Project etc.)

Excellent computer literacy essential – MS Outlook, MS Word and MS Excel etc.


Finance Administration (This is the most important aspect of the job role):

Strong management of IT Project and operational expenses and billing function

Obtaining quotes for IT hardware, software and services

Capturing invoices and payments on the procurement system

Placing orders with the vendors and receipt on the system

Interrogating and validating project and monthly operating expenses ahead of management approval

Investigating and resolving billing discrepancies with service providers

Raising credit notes as required, based on investigations

Resolving historic payment queries and working with service providers and finance team

Actively following up with finance on urgent payments

Reviewing service provider monthly statements to ensure accounts are current

Highlight overdue accounts

Ensure compliance with payment plans by working with service providers and the finance team

Monitoring IT contracts and raising these, ahead of renewal, for review.

Ongoing monitoring and verification of IT operational Costs/invoices

Coordinate IT purchases on Fraxion in line with company standards, tracking approvals and payments

Provide support to IT projects team (sourcing floor plans, completion of number porting documents, courier of equipment, maintaining updated campus contact information)

Coordinate events and functions e.g. Microsoft Workshops

Coordinate travel, accommodation, car hire, transfers and expense claims requests

Prepare reports, presentations, etc. as requested



Project coordination:

Coordinate and oversee minor, simpler projects e.g. Service Desk, Printer Billing and consumption, minor office relocations etc.

Ensure successfully delivery of minor projects in line with project plans, budget, scope and quality

Effectively manage resources including contractors

Maintain accurate and current records and provide timely feedback to Senior Project Coordinator on project progress, including budget, while highlighting deviations

Coordinate constructive and progressive project meetings, providing meeting minutes/list of action items and follow up on resolution ahead of meetings

Manage project change requests in line with the approved change management process, maintaining records in a central project repository

Accurate recording and monitoring of issues and risks. Regularly communicate to Senior Project Coordinator with update on progress


Please email CV to mnchk1@apply.simplify.hr and quote IT Project & Finance Coordinator (JB367) in the subject line

For full spec and to apply online https://www.kontak.co.za/finance-it-project-administrator.php


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